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The following documents will be required in requesting for duty-free certification for incoming donations from overseas:
- From the donor
- Deed of donation duly authenticated by the Philippine Embassy or Consulate;
- Itemized list of donation (also referred to as packing list or inventory of donated items);
- Proforma invoice or commercial invoice (not required for used items); and
- Shipping documents (bill of lading or airway bill).
Important: The name listed as donee/consignee or recipient in the Deed of donation
must be the same as that appearing in the shipping documents.
- From the donee/consignee or recipient
- Letter of request for duty-free certification addressed either to the Department of Finance(DOF) or the National Economic and Development Authority (NEDA);
- Deed of acceptance of the donation;
- Distribution plan for the donation;
- Copy of SEC registration and Articles of Incorporation and/or By-laws, in case of non-stock, non-profit charitable or religious institutions requesting exemption from payment of duties for
the first time;
- DSWD License to Operate and Certificate of Accreditation, if non-government organization;
- Current and valid DOH License to Operate, if hospital.
Additional
Requirments:
The following additional documents would be needed, depending on the nature and type of the donation:
- For essential machinery and equipment
- Product catalogue and/or technical description of products to be donated
- Certificate of registration for cooperatives or NACIDA-registered firms
- Endorsement of the Board of Investments
- For books, magazines, newspapers and other periodicals
- Packing list indicating titles of books and Publications
- Authority of representative (in lieu of donee);
- Duly notarized affidavit and deed of undertaking indicating that the donated articles shall be used actually, directly and exclusively for educational purposes and shall not be resold or transferred for material consideration; and
- Endorsement of Mabuhay Lane, Department of Finance.
- For computer equipment and other educational, scientific, and cultural materials
- Deed of undertaking indicating that the donated articles shall be used actually, directly and
exclusively for educational purposes and shall not be resold or transferred for material consideration;
- DECS accreditation, if the recipient is an educational institution;
- UNESCO endorsement, if the recipient is a non-government organization; and
- Copy of BIR certificate, and international agreement or executive order allowing tax-
exempt privileges, if applicable.
- For medicines
- Distribution plan for medicines;
- Letter to the DOH-Bureau of International Health Cooperation (DOH-BIHC) requesting endorsement to BFAD for the issuance of clearance.
The letter request should be submitted with the complete list of drugs and quantity to be donated, with the following information:
- Generic name/brand name
- Formulation (with English translation)
- Dosage forms/strengths
- Batch/lot number and expiration date (shelf
life of at least 6 months upon arrival in the
Philippines)
- Name and address of manufacturer
- BFAD Certificate of Product Registration (CPR).
Note: The recipient or donee/consignee will need to coordinate with BFAD for the inspection and collection of samples for Lab Analysis prior to the issuance of the CPR or accelerated CPR.
- For medical equipment capable of emitting radiation, such as X-ray and ultrasound equipment:
- Letter to the DOH-BIHC requesting endorsement to the Bureau of Health Devices and Technology (BHDT) for the issuance of clearance. This document must be submitted with the following:
- Complete brochure/literature about the
equipment model
- For X-ray equipment, acopy of the license
to operate an x-ray facility issued by the
BHDT
- Name(s) and credentials of the person(s) who
will operate the equipment
- An import fee of P165.00 per unitwill be paid to the BHDT upon approval of clearance.
- For food and other items
- Duly notarized distribution plan, confirmed by the local Social Welfare and Development Office and endorsed by the DSWD Field Office which will provide technical assistance on the utilization of specific shipment;
- Duly notarized distribution report on previous shipment (if any);
- Prior agreed/approved arrangements with DSWD Regional Office concerned on items other than
food, medicines, and relief items;
- Letter to the DOH-BIHC requesting endorsement to BEAD for the issuance of clearance. The request is submitted with the complete list of food items and quantity to be donated, with expiration date of at least 6 months upon arrival in the Philippines
- BEAD Certificate of Product Registration (CPR).
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